The most used email service in the world is Gmail and it has numerous free tools to adapt to the needs of practically any user. But, as happens to us very often, most of us just scratch the surface of its full potential.
Managing email is very important. You receive dozens of messages every day and it is important to know how to organize them well. An untidy inbox can negatively impact your work: appointments that are overlooked, urgent messages that you do not pay attention to, crucial information that you cannot locate.
With the following tips, you will get much more out of your free Gmail account, both from a personal and professional point of view.
# 1 – Redirect your mail to Gmail:
If you use an address with a personal or professional domain, you can redirect it to your Google account. You must enter the access data to the mail server through the entry Accounts and import of the Gmail configuration. This will facilitate access to messages from any device and you can tag them, organize them, and etc., even if you have downloaded in the Google inbox. The true management of the mail and its characteristics will depend on the external server.
# 2 – Camouflage your Gmail address:
There are services, such as Nuage, that allow you to disguise your personal address does not appear and give a more professional appearance to your account. For example, instead of using “firstname.lastname@example.org” you can replace it with “email@example.com”.
# 3 – Create a signature:
Setting up a signature that is automatically added to all your messages is very basic but it will greatly improve the impression your messages cause. You do not need to add anything special, just a farewell, and your name and, if you wish, some contact information: phone, physical address, web, social networks, etc.
# 4 – Use the automatic answers:
Make Gmail work for you when you cannot do it and automatically answer the messages saying you are absent. Through the Configuration, you can determine the time you want to last, the subject and the text of the message. Remember that the same email is sent to all incoming emails.
# 5 – Use Chrome extensions:
Google’s browser has many extensions designed to get more out of Gmail. Like the aforementioned add-ons, it adds new functions in the inbox (encryption, integration of external applications such as Dropbox, advertising blocking, message tracking, etc.), although, in reality, the available catalog is much more extensive as you use the free version of Gmail.
# 6 – Help the spam filter:
The Gmail spam detector works really well and it will do even better if you lend a hand. Although it automatically detects most of the spam, it will fine-tune much more if you manually mark the emails you do not want: then it will be able to continue doing it alone. In the same way, it enters from time to time in the spam tray to check the messages and check that nothing has been cast by mistake.
# 7 – Create templates for standard answers:
You can create templates of emails that you send often. This way you could resort to them when you do not have too much time or you need to send generic messages. To do this, you must access the Gmail Labs where you can also find other experimental functions for your mail.
# 8 – Use the filters:
In addition to tagging incoming messages, you can also use the Gmail filtering rules for many other functions, such as to directly delete some emails, highlight them, archive them, etc.
# 9 – Move to a professional plan:
If in spite of everything, if you see that everything falls short for the use of your Gmail account, you can always opt for the professional version of it and use it directly with email addresses of your personal domain or your company.
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